Global Health Elective Instructions
These instructions are for residents traveling to an established partner site for either Internal Medicine or Pediatrics Global Health Pathways. For all other experiences please follow the instructions here: Medical Residents/Fellow
- Complete all required documents as directed by your program/pathway director.
- Send the following to your program/pathway director:
- Review any program-specific pre-departure materials (if available).
- Discuss the need for local medical licensure with your UCLA faculty supervisor and begin the application process if necessary.
- Visit UCLA Occupational Health or your primary care/travel medicine provider for a pre-travel visit at least 2–3 months prior to departure.
- The potential need for Post Exposure Prophylaxis (PEP) should be discussed at this visit.
- Review GHP's PEP Protocol.
- Register your trip with UC Travel (this will ensure you are covered by the CHUBB - AXA Global Travel Assistance).
- Register your trip with the State Department’s Smart Traveller Enrollment Program (STEP).
Note: if you are traveling through an official global health pathway or track to a rotation site where residents within your specialty travel regularly, your program/pathway director will work directly with the Global Health Program (GHP) and GME for approval. (If you have any questions or are unsure if your planned elective rotation is part of a pathway or track, please email GMEGlobalHealthApp@mednet.ucla.edu.
1) Residency PD (or designee) obtains Global Health AA Template + PLA template and fills in the highlighted sections for both documents. The documents can be accessed on the GME Policies and Procedures webpage under the 'Global Health Electives' dropdown.
2) Residency PD signs PLA
3) Residency PD (or designee) sends PLA and AA to international institution for review and signature
- If international institutions request edits to AA or PLA, ask them to "track changes" for any language they would like to amend.
- PD (or designee) must then send proposed changes to Claire Yan, Senior Counsel, UCLA Health Sciences Office of Legal Affairs who will assist in amending the document
4) Upon receiving the returned signed PLA and AA from the international institution, program coordinator completes visual compliance and residency PD (or designee) contacts Morgan Fultz in the Dean’s Office to secure the signature of Dr. Soohoo, the Associate Dean for Graduate Medical Education on the PLA, and Drs. Dubinett and Fan on the AA. For questions regarding visual compliance, please contact: firstname.lastname@example.org.
6) Program Director (or designee) receives fully executed AA/PLA and sends to international institution:
- AA + PLA will need to be renewed every 5 years
- Travel to regions or countries designated as Level 4 by the US State Department is not permitted.
- Travel to regions or countries designated as Level 3 by the US State Department will be approved on a case-by-case basis.
- If you are traveling to a Level 3 country or region, please fill out the Travel Health and Safety Briefing request form to set up a briefing with Risk Management prior to travel.
- Download the "Safety and Emergency Preparedness Agreement" to be signed after Risk Management meeting.
- Questions can be directed to GMEGlobalHealthApp@mednet.ucla.edu.